Some Outlook Tips to Manage Your Outlook Account

Favorite Outlook Tips and Tweaks

In this article, we discuss about some of our favorite tips for Outlook, one’s that don’t fit anywhere else but are too good useful not to mention.

Changing Default Formatting for New E-mail Messages

When you create a new e-mail message, reply to and forward an e-mail message and the text you enter uses the default font size of 11 points in Calibri. You can select a different font & font size of your choice, and also you can change the font color and choose a style like Italics or bold. Make a choice for different settings to create a message, replies and forwards.

Click on File, and then select Options. From the Mail tab, click “Stationery And Fonts” buttons to open “Signature And Stationery” popup box. 

If you want to include body and heading fonts along with background images, horizontal rules and colors, then choose an Office-wide themes by clicking on Theme. If you want to desire to select your own fonts, you can choose the option “Always Use My Fonts” in the Theme or Stationery for New HTML E-mail Message section. If you do not want to choose any theme, click on the Font button under New Mail Messages & Replying or Forwarding Message to select fonts, colors & sizes for each of those settings.

Attaching Pictures to Contact Records

Contact records with attaching pictures plays potentially an emotional and amusing part, but it has many uses in everyday life. If you are meeting with a colleague first time, so you can send Outlook business card to the other person that contain your picture. The picture attached to your Outlook item can be synchronizing with your phone also. From Options group on the Contact tab select Picture and Add Picture. If a picture is already connected with contact item, so there is an option to remove and change the picture. If you want to crop that picture which you want to decide to use, then crop it before using it in Outlook.

Juggling Multiple Time Zones

Outlook has a feature to edit and create appointment by setting up the time zone, mentioning starting and End Time fields. This feature come in use along with Outlook 2007 and solved a big problem for travelling across the world and country. But also gives a problem. For example: if you are in Los Angeles on Friday, and go to Sydney, Australia by flight. At 10:30PM your flight leaves and you arrive on Sunday at 6:30AM. And your meeting held on Tuesday. When you see the time, Outlook shows you the time you set in that time zone. As Outlook assumes that the time you mentioned is the current time zone but it is not. So, that appointment or meeting time makes you late by 18 hours.

The solution for the problem is to click on the Time Zones command on the Meeting or Appointment tab and then select the current time zone for both start time and end time. That displays you the meeting or appointment time according to the Sydney time zone.

You can select additional time zone to show in the calendar, which is useful to you when you are traveling and also work with peoples all over the world. Seeing both time zones updates you by telling whether you are trying to call a business in Moscow at midnight or Hong Kong at 3:00 AM, when no one is there to receive the call.