How to Import and Export Files in Outlook

Outlook provides an option to import and export files from a range of sources & in a range of formats.

Steps to Import Files

1. Open Outlook, click on File from the top of the main menu. After that select Open from the drop down menu.

2. Then click on Import.

3. In the Import and Export wizard option, make a selection of your choice what you want to import and click on Next. Following are option shown 

• Import A VCARD File (.vcf)
• Import An iCalendar Or vCalendar File (.vcs)
• Import From Another Program Or File
• Import Internet Mail Account Settings
• Import Internet Mail And Addresses
• Import RSS Feeds From An OPML File or The Common Feed List

4. Follow the steps and complete them as instructed to import file of your choice.

Steps to Export Files

Like you can Import files, also you can export files so, that you can use the exported file with other programs.

1. Click File, select Open & click on Import.

2. From Import and Export Wizard, click on “Export to a File”. And click on Next.

3. Choose the file type which you want to export. After that click on Next.

4. Choose the folder of your choice that wants to export within the Outlook.

5. If you want to filter out some of the messages while exporting to a .pst, click on Filter. A Filter window will appear from which a particular word is searched for specified fields to filter out certain messages. If you want to filter out certain messages with subject in subject field, message send directly to you, etc. Click on More Choices & Advanced tabs for extra filtering options. Then click on OK when you’re done.

6. Click on Next. Select the location to export and choose a file name for file. Then Select how you want to replace previously exported items and duplicate items. Then click on Finish.

7. After that “Create Outlook Data File” window will appear on the screen from which you can set the password for your exported data file in order to make file secure that no one can open it without your password.

8. Make a password of your choice and click on OK. The files selected by you are exported. This process takes some time, depending on the exported number of files.

Import Messages from Outlook Express to MS Outlook

As you know that Outlook Express contains their mail file into different single folder like inbox.dbx, outbox.dbx etc. This information helps you to copy & find the right folder which you want to import in Outlook.

Select the right procedure to import e-mail messages whether you import file from Outlook Express to Outlook installed on different computer or on same computer.

For Outlook Express and Outlook are installed on Same Computer

1. Open Outlook, select File and click on “Import and Export”.

2. Click on “Import Internet Mail and Addresses". Then select Next.

3. Then choose Outlook Express.

4. Select “Import Mail” check-box.

5. Then “Next” and click on “Finish”.

6. If you want to save a copy of import summary in Inbox, then click on “Save in Inbox.”

When Outlook Express and Outlook are on Different Computers

To transfer e-mails use Import and Export Wizard, but first you copy and locate the exact files from your computer in which Outlook Express is installed to that computer in which Outlook is set up.

Copy folder of Outlook Express

1. Click on Tools menu where set up of Outlook Express is reside, and then select “Options”.

2. Click on Maintenance tab.

3. Then select Store Folder. Note down the path shown in Store Location popup box.

4. If needed, in Windows Explorer modify the view which is set as default so all the hidden are displayed. Folder of Outlook Express is placed in hidden folder.

Import Messages from Outlook Express to Outlook

1. In Outlook select File menu and click “Import and Export” option.

2. Click the “Import Internet Mail and Addresses”. Then choose Next.

3. Select Outlook Express.

4. Click the check-box “Import mail”.

5. Click the option Next. And then “Finish”.

6. To save summary of import copy in your Inbox folder, select “Save in Inbox" option.