How to Set Follow Up Flags and Reminders

In this section, we discuss about how can Flag an e-mail messages, tasks, contacts for follow-up so that these items are prioritized in any view. We also discuss about how to set reminders, so that you don’t miss any important tasks or appointments and manage multiple calendars of other and yours.

Receiving new email messages and data synchronization with server is an automatic procedure in Outlook, but there are conditions under which send/receive schedules makes a sense to interfere. We also explain the essential exporting, archiving and importing your data of Outlook.

Outlook 2010 has a feature that allows you to directly get data from web to Outlook. Outlook 2010 also use as a feature called the Outlook Social Connector which show you information about what your friends are doing up to on social networks like Facebook and LinkedIn.

Setting Follow-up Flags and Reminders

You can follow up those items which deserve extra attention, just clicking the Follow Up from the Tag group on the Home tab for contacts and email messages. The Follow Up option gives an opportunity to add an item in To-Do list and set its due Date optionally using any of the half dozen options at the top of the menu.

Due Date field has an effect of Choosing Tomorrow and Today on it. By choosing Next Week or This Week, Due Date sets by Outlook to the last day of work week-Friday, except change this as default. If you work on Saturday, these options have a sudden unexpected effect on Outlook which considers the last day of week. In such a case, from the Follow Up menu click on This Week sets the Due Date to Friday of the current week, or in other words it set to yesterday.

Flag has four properties, including Reminder time and date. Custom dialog box show you all these four setting options. Click Custom option from the Follow Up menu, then a dialog box will appear without changing any settings. Custom dialog box will open when you click on Add Reminder option and choose Reminder check-box, if necessary. The text that appears in the reminder window can also be changed if you want.

The following are the four properties of Flag that you can edit are as follows:

Flag To: By default the text is Follow Up, and most of the work it is possibly fine. If you want to give a detailed description of why you flagged an item, then choose an option in the list or you can enter your own text. This text seems at the top of flagged item in the InfoBar and at the top of Reminder window for selected item.

Start Date: This field is used as rudimentary form for project management. If you guess that project will complete in two weeks than fill the start date based on the due date. To make use of this field, click the Arrange By heading in the Task list.

Due Date: When you choose Tomorrow, Today, Next Week or This Week, this field is automatically filled. Use Calendar control to choose a date, with other date related field. Choose a date by clicking the arrow on the right of the Due Date field. Fill the today’s date by using the Today button or remove the due date by clicking None.

Reminder: When reminder check box is selected by you, enter exact time and date on which you want Reminder window will pop out with a link to flagged item & plays a sound. Click the down arrow from the date field to view the drop down list with intervals at round half hour increments or you can type an exact time.