Create and Remove a Contact From Group In Outlook

Create Contact in Contact Group

Avoid entering the address one by one for each member of an organization to which you want to send messages. So there is an option to send message to each member in an organization is to send message in Group. So, sending a message to the group seems as an entry of its own in your Contact list.

Now, in this section we’ll discuss about how to send e-mail messages using a contact group.

Steps to Send E-mail Using Contact Group:

1. Open Outlook, Select New Contact Group from the contact window.

2. In Contact Group window, add a name for your group in the Name text box. In the ribbon’s Contact Group tab Members group, click on Add Member to select the location of member you want to add in the group.

3. To choose names, click on Address Book or From Outlook Contacts.

4. To enter name and e-mail address, click on New E-mail Contact.

• If you want to include the name to your regular contact list, click on “Add To Contacts”.
• If you want to add this name to this contact group, then clear the “Add To Contacts” checkbox.
• Click OK, after selecting the appropriate option which you want to choose.

5. Click Notes to add a note to your group from the Contact Group tab Show Group.

6. Click Save & Close to save setting done for Contact Group from the Contact Group tab Action Group.

Remove a Name from a Contact Group

Sometimes, you make changes to your contact name, address, etc. or you delete the particular name which you want no more in your contact list. Also to keep messages going to the right places, you can add or remove members and update current information directly from your contacts. So, in this section we provide information about how to delete contact from Contact Group.

Remove Contact from Contact Group

1. Open the Contact window to remove a name and locate the contact group. To open the contact list double-click on the list.

2. Click Member to open the list of members from the Contact Group tab Show group.

3. Click on the name which member name you want to remove and click Remove in Member group. It only removes the name from contact group not from your Contact list.

4. To save changes, click on the Save & Close from the Action group.