Creating and Editing of Outlook Notes

Working with Outlook Notes

Outlook provides a feature of Notes that designed specifically for fast and easy access to those small bits of information seem to be drowned with. You can say that these Notes are equivalent to those sticky notes that most people have pasted them on their monitor, refrigerator, wall, desk, etc. Notes are easy to understand and use.

Outlook Notes are designed with simplicity so, that it is easily used. They are designed for storing small amount of data or information. Outlook Notes does not contain large amount of information or organize information in an advanced way. They don’t contain any picture or items similar as picture. Notes only contain text and not allow for formatting. Many users use the notes for the following things:

• To maintain list of movies
• Keys of software installation
• Description of favorite things like restaurant, places, etc
• Bank, airline account number numbers

Creating a Note:

1. If you can view the Notes displayed in Outlook then click on the “New button” or press the keys Ctrl+N.
2. If you have seen the some different view is displayed, view the New menu and choose Notes. Or press the key Ctrl+shift+N.

Then a new blank note would be displayed by the Outlook. Now enter the title, to which your note belongs to and press Enter and then type the rest part of the note. Then click anywhere outside the note to save and close it or click the Note’s close button.

Open and Edit a Note:

Double click on the Note to open it. After opening the note you can made any change, which you want and by closing the notes save all the changes. Note title would be changed by changing the first line of the Notes.

After opening a note, you can take several actions by clicking on the menu icon from the top left corner and choose from the menu. The actions are as follows:

Save As: You can save the note in RTF file format without affecting the original note.

Delete: If you want to delete a particular note.

Forward: Forward the note with new email message by attaching the note file in it.

Categorize: Used to assign the note in an Outlook category or remove a note from previously assigned category.

Contacts: Associate more than one contact with the note.

Print: To print a note.